Best Document Scanners

Review & Comparison, Last Update October 8, 2017
The piles of documents make it difficult to navigate the room? Need to find the necessary one to quickly check some info? Here we offer you 5 best document scanners to digitize all the paper-based information around you. Make your choice! ...Read more ...Read less
BEST 2017
PROS
CONS
OUR VERDICT
Scan
SCANNER TYPE
INTERFACES
SCANNING SPEED
AUTO SHEET FEED
OPTICAL RESOLUTION
COLOR DEPTH
ADDITIONAL FEATURES
 
PROS
This Fujitsu high-speed document scanner is capable of scanning to Android and iOS devices.
CONS
No TWAIN/ISIS drivers for this network document scanner.
OUR VERDICT
If you need a reliable office document scanner to scan scores of documents, Fujitsu ScanSnap iX500 wireless document scanner is exactly what you need. It makes high-quality document scans with ease.
detailed parameters
Scan
A3, A4, business cards, receipts, irregularly shaped docs
SCANNER TYPE
Two-sided scanning, sheet-fed
INTERFACES
Wi-Fi, USB 3.0
SCANNING SPEED
25 ppm
AUTO SHEET FEED
50-sheet tray
OPTICAL RESOLUTION
600 dpi
COLOR DEPTH
48 bits
ADDITIONAL FEATURES
Advanced paper detection, Scanning to Cloud, Scan crop/aligning/rotation, Convert to CSV/Excel/PDF/Word
PROS
A really compact Canon document scanner, you can set it against the wall to save your desk space.
CONS
Despite all the high-end features, the absence of Wi-Fi connectivity (and the consequent necessity of using the cable), is rather disappointing.
OUR VERDICT
This ultra-thin document image scanner is perfect for small offices. It is easy to set and operate, and you will get awesome results digitizing your documents.
detailed parameters
Scan
A4, business cards, long documents up to 118”
SCANNER TYPE
Two-sided scanning, sheet-fed
INTERFACES
USB 2.0
SCANNING SPEED
Up to 25 ppm / 50 ipm
AUTO SHEET FEED
30-sheet tray
OPTICAL RESOLUTION
600 dpi
COLOR DEPTH
24 bits
ADDITIONAL FEATURES
Double feed detection, Skipping empty sheets, Deskewing scanned images, Size and color detection, Auto resolution setting, Scanning to Cloud, file archiving/retrieval/sharing
PROS
Brother DS-620 is a handheld document scanner that charges via USB, so you won't need to connect it to the mains.
CONS
This document imaging scanner does not scan both sides at the same time.
OUR VERDICT
A portable document scanner, perfect to take with you on a business meeting or a trip. This compact handheld device will fit into any bag and provide you with convenient digital document management wherever you are.
detailed parameters
Scan
A4, receipts, photos, recipes, business cards
SCANNER TYPE
One-sided scanning, sheet-fed
INTERFACES
USB 2.0
SCANNING SPEED
A4 in 7.5 sec
AUTO SHEET FEED
N/A
OPTICAL RESOLUTION
600 dpi
COLOR DEPTH
24 bits
ADDITIONAL FEATURES
Scanning to Cloud, Scanning to destination (File, Image, E-mail, FTP, Shared Folder, Print)
PROS
You will easily scan even A3 sheets with this Epson document scanner.
CONS
The software of this wireless document scanner may seem a bit challenging at first, but you will get used to it eventually.
OUR VERDICT
Epson network document scanner manages a great number of paper documents and enhances work efficiency. Leave manual document processing in the past!
detailed parameters
Scan
A3, A4, business cards, rigid ID cards
SCANNER TYPE
Two-sided scanning, sheet-fed
INTERFACES
Wi-Fi, USB 2.0
SCANNING SPEED
Up to 26 ppm / 52 ipm
AUTO SHEET FEED
50-sheet tray
OPTICAL RESOLUTION
600 dpi
COLOR DEPTH
48 bits
ADDITIONAL FEATURES
Double feed detection, Auto format detection, Auto aligning, Skipping empty sheets, Scanning to Cloud, Supports TWAIN and ISIS
PROS
High-speed scanning in an energy-saving mode is possible with this HP document scanner's ENERGY STAR standard.
CONS
Some functions of this document scanner won't be available if you use Mac OS X.
OUR VERDICT
A great USB document scanner for a medium number of sheets. If you wish to create a digital library or get rid of your document stock, this HP document scanner is a good option for both home and office.
detailed parameters
Scan
A4, max size 8.5" x 34"
SCANNER TYPE
Two-sided scanning, sheet-fed
INTERFACES
USB 2.0
SCANNING SPEED
Up to 20 ppm / 40 ipm
AUTO SHEET FEED
50-sheet tray
OPTICAL RESOLUTION
600 dpi
COLOR DEPTH
48 bits
ADDITIONAL FEATURES
Double feed detection, Skipping empty sheets, Size and color detection, Scan crop/aligning/rotation, Skipping empty sheets, Scanning to Sharepoint and Cloud

What is a Document Scanner

A rapid development of digital information, electronic documents, digital signatures, and digitized document flow do not free us from the need to scan paper documents. Purchasing a document scanner, you will be able to create your personal digital document library, work with photo materials, edit data. A good office document scanner will be of invaluable help in transferring images and text from paper to a computer media. If it weren't for document imaging scanners, you would need to manually type the text, make a photo of an image, save it to a USB or an HDD drive, combine them, and only then you would get the result. A lot of time spent, a lot of actions and all of them are unnecessary with a document scanner. In our review, we will tell you about sheetfed document scanners. These scanners digitize separate paper sheets using a system that drags the paper through the immovable scanning head. They look similar to your average printers and can process quite a few documents. The main scope of application for the document imaging scanners is in the office, where digitizing papers is an important part of the everyday processes.

And if you wish to digitize books or magazines, we will be happy to introduce flatbed scanners to you.

What Features to Compare

Modern market offers several types of document scanners for home and office. And before you make your final decision, think about where you'll be using the device, evaluate the offered scanner's Type and Performance. We have selected to our list both desktop and portable sheetfed scanners. Desktop document imaging scanners are perfect for home and office as they provide somehow a wider variety of features. At the same time, if you are constantly on the go, meeting your clients outside your office, or if you often have business trips, then a portable document scanner will be a much more valuable purchase. You can shove it into your case and travel everywhere. When we say "Performance", the first thing we mean by it is a tray capacity for auto feed. Most of the office document scanners usually have a tray for 30–75 sheets. The scanning speed under such conditions generally varies from 20 pages per minute for a one-sided scan. And if we are talking about two-sided scanning, it can amount to 50 images per minute, more or less. This way you nearly halve the scanning time. The scanning modes can also affect the time needed for completion of your task: the speed may be lower when scanning color images, although up-to-date document imaging scanners provide roughly the same speed for both black-and-white and color modes. Portable scanners lack auto feed trays, so the scanning speed will directly depend on you and the speed you add the sheets with. An average speed for handheld document scanners to scan an A4 paper sheet is 7–8 seconds. On knowing a document scanner format, you will also know the maximum sheet size to scan in one go. Basically, for home and office use, it is enough to have an A4-sized document imaging scanner, as it will scan smaller images like ID cards and postcards.

The Scanning Quality is essential not only for image digitizing but also for obtaining highly detailed text documents. Look at the optical resolution and once again think of what you are going to scan with this office document scanner. For example, text documents require a resolution of approximately 200–300 dpi and even the resolution of 100 dpi is enough to display the image on the computer screen. But if you are planning to magnify the scanned images and print them afterward, we recommend you to purchase a scanner capable of digitizing images at 600 dpi. A higher resolution is necessary for printing photos on paper of large sizes. The parameter called color depth shows the number of colors that a scanner is able to recognize, it is measured in bits. Most computer applications have the color depth of 24 bits. For document scanning, this parameter may be less important, it is mainly targeted for image digitizing.

Document scanners traditionally use either CCD or CIS sensors. The CCDs provide higher image quality thanks to a larger resolution but for the same reason, they are more expensive and need more time to start scanning. We selected for you the document scanners with CIS sensors. They are quicker at starting, cheaper, and more compact. They may be slightly inferior in terms of image quality, but as we are now looking at document scanners, CIS sensors are more than enough. Nowadays, they can provide good images too.

Any scanner is delivered with a powerful Software and has a range of Functional Features to help you create a perfect solution for document management and to improve the working process. The most popular document scanner drivers are TWAIN, WIA, and ISIS, and any scanner supporting application will be able to use the device that has these drivers. In addition to drivers, the office document scanners also come with the software for enhancing your work experience; for example, ABBYY Fine Reader, Document Capture, and others. Such features as, for example, double feed, color, and size detection, skipping empty sheets, scanning ID and plastic cards, scanning to a Cloud will greatly simplify and optimize your work. With a good document imaging scanner, you will find an absolutely perfect solution to manage your documentation.

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Fujitsu iX500

Type and Performance

Fujitsu ScanSnap iX500 is a sheet-fed office document scanner with an option to scan both sides of the sheet simultaneously. This network document scanner is of a desktop type, it needs the mains connection to operate, so you can set it at home or in your office. The connection to a computer is performed via either USB 3.0 interface or Wi-Fi 80.211 b/g/n, which makes it a wireless document scanner. This wonderful high-speed document scanner scans 25 pages per minute at 300 dpi in a standard mode. The auto feed sheet tray holds up to 50 sheets, and you can adjust it according to the size of paper you are currently scanning. The recommended maximum of scanning amounts to 2000 operations per day. Reduce the number of paper around you with the help of this awesome document imaging scanner. It works equally great with both Windows and Mac computers.

Scanning Quality

If you are looking for a device to make high-quality scans of both documents and images, then this Fujitsu wireless document scanner is what you need. You can set it to make scans at 600 dpi for further printing, and every thin line will be accurate and highly detailed, every character readable. Fujitsu ScanSnap iX500 is a document scanner, so color representation may be slightly lower than that of a flatbed scanner, but it will process a colored diagram no worse than its closest competitors. The embedded GI microprocessor performs smart image processing, providing excellent quality and significantly enhancing the speed.

Software and Functional Features

Setting this office document scanner is a piece of cake. Just start installing the drivers and follow the easy steps on your screen. This model of Fujitsu network document scanner comes with a powerful software to manage all your documents perfectly. It is compatible with both Mac and Windows-based PCs. A very flexible device. Owing to a Wi-Fi module, you will be able to place it anywhere in your room. Furthermore, it provides an opportunity to scan directly to your smartphone or tablet based on iOS or Android. This document imaging scanner features an ultrasonic detector to avoid losing images and feeding two pages at a time. Also, it is possible to scan into Cloud services like Evernote, Dropbox, Google Docs, Salesforce, SugarSync, SharePoint.

Additional Info

    Manufacturer


VIDEO
Fujitsu ScanSnap ix500 Review With iPad and Wifi Scanning Features
Fujitsu iX500
Fujitsu iX500
 

Canon DR-C225

Type and Performance

A sheet-fed Canon DR-C225 scanner allows you to scan both page sides at the same time. Its "J" shape makes it a perfect buy for small desks. The tray can contain up to 30 sheets and the scanning speed comes up to 25 pages per minute in both monochrome and color modes (meaning, it will be 50 images per minute if you scan two sides at a time). The maximum paper size here is A4, and you can scan up to 1500 copies a day with no efforts at all. This Canon document scanner makes a perfect solution for digitizing all your documents and turning them into a convenient electronic library.

Scanning Quality

This USB document scanner scans at the resolution of up to 600 dpi. Such an outstanding scanning resolution offers extremely detailed images for not only documents but also photos that you later plan to zoom in and print. 24-bit color depth is absolutely perfect for almost any computer application that supports images. When you look at the images obtained by using this Canon document scanner, they will surely show you great color rendering and a lot of details.

Software and Functional Features

In order to optimize the operation and simplify document management, the manufacturer provided this network document scanner with a variety of useful features. By purchasing this Canon document scanner you will get automatic sheet size detection, the detection of present colors, the background smoothing feature, auto resolution setting, the capability for the document scanner to skip empty pages, and an ultrasonic sensor to avoid feeding two sheets that stick together. This high-speed document scanner works perfectly well with both Windows and Mac operating systems and is delivered with a multi-purpose software enhancing your work efficiency. The ISIS and TWAIN drivers allow this office document scanner to work with all the applications that support scanning. Although it also offers you several ready solutions in case you have none: Bizcard, OmniPage, PaperPort, eCopy PDF Pro Office and PageManager. They will enable you to create, edit, and convert PDF files.

Additional Info

    Manufacturer


VIDEO
Scanner imageFORMULA DR-C225W
Canon DR-C225
Canon DR-C225
 

Brother DS-620

Type and Performance

A portable document scanner Brother DS-620 is remarkably compact. The small size and light weight make it a perfect companion for those who work "on the go" with no office desk, and for office workers during business trips or outside meetings with clients. An auto feed feature needs a tray, and for a handheld document scanner, a tray would be an inconvenience, so the number of sheets you will be able to scan per minute will depend on how fast you put them into this document scanner one by one. We will only say that scanning a single sheet will take mere 7.5–8 seconds at the 300 dpi resolution. It does not really matter if you are scanning a black-and-white image or a colored one. Also, you can scan an image of up to 32 inches long.

Scanning Quality

Brother DS-620 Mobile Color Page Scanner shows that a portable device can still provide excellent scanning quality! This handheld document scanner has an optical resolution of 600 dpi and a 24-bit color depth, the latter being a benchmark for most computer applications. So, if you wish to scan a colored photo for further zooming and printing, fell free to do it with Brother DS-620 USB document scanner. All the image quality will be present on the scan. A USB cord connects the portable document scanner to your PC and in mere moments, you will have the image ready for transferring or publishing.

Software and Functional Features

This marvelous handheld document scanner allows scanning a wide variety of document types, including plastic cards, ID cards, bills, and receipts. When scanning is done, you can save the files directly to the Cloud and have access to them using any kind of mobile device. The scope of supply includes the software to make document access and management several times faster and easier. A single click separates you from sending your documents to a printer, emailing, searching and sorting them. Take all the necessary features with you when you leave your home or office.

Additional Info

    Manufacturer


VIDEO
Brother™ DS-620 Mobile Scanner
Brother DS-620
Brother DS-620
 

Epson DS-510

Type and Performance

Epson is one of the most famous manufacturers of imaging-related devices in the world. And today it offers you a sheetfed dual-side wireless document scanner Epson DS-560. The device allows scanning 26 pages per minute at 300 dpi, for both black-and-white and color images. And it is when you scan only one side. The same speed is for dual-side scanning, making 52 images per minute (an image on each side of 26 pages). The pages are fed automatically, you only need to place all your documents (up to 50 sheets) into a tray and leave the rest to the device. This Epson document scanner scans not only standard paper, but also IDs, plastic cards, and folded A3 pages. And all this is done extremely fast, producing high-quality images. Although the size is fairly compact, the load this wireless document scanner can handle is rather large - up to 3000 pages a day.

Scanning Quality

This dual-side scanner is designed to manage large amounts of paper-based documentation. It has a CIS sensor and an LED lamp inside to scan images at the resolution of 600 dpi and maintain 48 bits of color depth. The above-mentioned resolution is not the highest one possible for scanners in general, but it is more than enough for an office document scanner. Even the smallest font sizes appear readable on the scan, and images, no matter monochrome or colored, look beautiful and keep their quality for later printing.

Software and Functional Features

Epson WorkForce DS-560 Wireless Color Document Scanner is capable of defining the document format, recognizing the text, aligning the image if the document isn't placed right, and of skipping empty sheets. It has an ultrasonic sensor to determine the pages sticking together. All these features increase the efficiency of your work, which you need if you work with large amounts of paper files. In addition to scanning to PC, this wireless document scanner allows you to scan directly to your Android and iOS devices. TWAIN and ISIS support makes it so you are able to perform image preview, prescanning, parameters adjustment. A great device no matter how you look at it!

Additional Info

    Manufacturer


VIDEO
Epson DS-510 Workforce Document Scanner - Compared to Fujitsu Scansnap ix500
Epson DS-510
Epson DS-510
 

HP 3000s2

Type and Performance

A sheet-fed desktop document scanner with an option of scanning both sides of paper sheets will enhance the working efficiency of any office. The tray of this HP document scanner contains up to 50 pages. The scanning speed comes up to 20 pages per minute during a single-side processing. It makes 40 images with a dual-side scanning. The numbers are the same for color images and for black-and-white ones. To keep the office document scanner working for as long as possible, we recommend you to keep the load at 1000 pages per day.

Scanning Quality

HP is a renowned company when it comes to auxiliary computer equipment. You can always be certain that the devices manufactured by HP are truly reliable. What we are trying to say is that with this HP ScanJet 3000s2 Document Scanner you will purchase a fast scanning and consistently high quality. This network document scanner is designed to be used mostly at the office, it will provide you with accurate and clear digital copies of all your paper documents, even the ones containing colored diagrams and photos. For text scanning, we recommend you to set the resolution of 200–300 dpi and the color depth of 24 bits. This will be perfectly sufficient. And for images and photos, this model of HP document scanner allows adjusting the resolution to 600 dpi and the color depth to 48 bits.

Software and Functional Features

HP ScanJet 3000s2 document imaging scanner provides several features to save your time without sacrificing quality: ultrasonic detection of double feed and skipping empty sheets, automatic color and page size detection, cropping, aligning, and rotating. You will be able to scan directly to the Cloud storage so that your documents stay within easy reach. The scanner supports both Windows and Mac computers. The general-purpose software delivered with this HP document scanner makes your working experience enjoyable — by making the scanning process almost completely automatic. And, finally, the TWAIN, ISIS, and WIA drivers will allow you to use this office document scanner with any application that has a scanning feature.

VIDEO
HP ScanJet Pro 3000 s2 Document Scanner Review - 3000S2
HP 3000s2
HP 3000s2
 
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