Best Project Management Software for Your Business

Review & Comparison, Last Update March 15, 2019
Still using paper timesheets or Microsoft Excel to track your projects? Want to save time, money, and effort? Good project management software can help you get serious about your projects and organize your tasks in the most efficient way. It can become a productivity lifesaver for any team by handling common problems like slipped deadlines, improper workflow management, and insufficient collaboration. ...Read more ...Read less
BEST 2019
PROS
CONS
OUR VERDICT
Products
Features
Software
Trial Period
Pricing
 
PROS

Besides usual business functions (creating projects, generating milestones, viewing schedules, creating task dependencies, etc), Teamwork Projects offers a lot of amazing features that take it above the competition.

CONS

The learning curve might be a little steep.

OUR VERDICT

Teamwork Projects is one of the best project management solutions that has everything to help you manage different aspects of your projects. It can give you total control over every single part of the project management process. 

detailed parameters
Products

Teamwork Project, Teamwork Desk, and Teamwork chart 

Features

Project Overview, Tasks, Board View, Email Integration, Billing, Statuses, Calendar, Portfolio, Lockdown, Messaging, Contacts, Links Tab, Risk Register, Document Editing, Teamwork Chat

Software

Web-based software, Mobile app

Trial Period

30 days

Pricing

From $0 per month

PROS

The software is good not only for project management but for marketing, product management, business operations, creative teams, and more.

CONS

The trial period could be longer for such a feature-rich software.

OUR VERDICT

It's an excellent project management software for teams of all sizes. It is ideal for organizations with distributed, remote, and virtual teams. It offers special solutions for marketing, creative, project management, product management, and more.

detailed parameters
Products

Wrike software 

Features

Work management, Personal dashboard (My Work), Live editor, Document version control, Time & Budget tracking, Gantt chart, Project & Team reporting

Software

Web-based software, Mobile app

Trial Period

15 days

Pricing

From $0 per month

PROS

RingCentral has a generous infrastructure in the US, Europe, and Asia with full service in 42 countries. The inbound virtual numbers are available in 119 countries.

CONS

At the average Internet connection, some lags might happen.

OUR VERDICT

RingCentral is a staple product in the VoIP market. It allows your team to have all the accessibility it needs to seamlessly communicate and collaborate from anywhere to become more productive and efficient.

detailed parameters
Products

RingCentral for small business, RingCentral for enterprise

Features

Cloud phone system, Video meetings, Messaging and collaboration, Fax, Call forwarding, Call logs, Screen sharing, Call recording, Virtual numbers, Conferencing

Software

Web-based software, Mobile app, VoIP phone system

Trial Period

7 days

Pricing

From $19.99 per month

PROS

Paymo doesn’t try to snare you in by charging money after the trial period runs out. Only after the trial expires, you can give your credit card information to start a monthly subscription.

CONS

The mobile project management app is limited in functionality.

OUR VERDICT

Paymo is the dead simple project management software for freelancers and small businesses (SMBs). It's very easy to learn, manage, and use. Still, it enables users to effectively manage their teams, projects, and finances.

detailed parameters
Products

Paymo software

Features

Project management, Task management, Resource management, File management, Time management, Project accounting, Team collaboration, Reporting, Invoicing, Integrations

Software

Web-based software, Mobile app, Desktop app

Trial Period

15 days

Pricing

From $0 per month

PROS

The platform allows managers to look back at a project’s history. This very feature can help you review the steps of your team and make some adjustments to improve their work in the future.

CONS

It doesn't offer Gantt charts.

OUR VERDICT

Built with creativity in mind, FunctionFox caters for small to mid-sized teams including freelancers, agencies and in-house groups. It can help you keep track of your hours and To-Do lists in one spot.

detailed parameters
Products

FunctionFox software (Classic, Premiere, In-House), Flink 

Features

Stopwatch timer, Email reminders and alerts, To-Do List, Project calendar, Project estimating and budget tracking, Reporting on clients, projects, personnel, and more

Software

Web-based software, Mobile app

Trial Period

14 days

Pricing

From $5 per month

Teamwork Project Management

The Best Way to Run Your Business

Teamwork Projects is one of the best project management solutions that has everything to help you manage different operations of your projects. This cloud-based software gives you total control over every single part of the project management process. It's like a go-to virtual office where people can communicate with each other right at the source of each asset.

Besides usual run-of-the-mill business functions (like the ability to create projects, generate milestones, view schedules, create task dependencies, and assign those tasks to team members), Teamwork Projects offers a lot of amazing features that take it above and beyond other online project management tools like this. Here are the key functions where the software really shines:

  • Email Integration. The service allows you to reply to comments, updates, and reminders through your own email.
  • Billing. The tab enables you to group expenses and billable time into invoices.
  • Statuses. It lets you view status updates of your business network on one timeline.
  • Calendar can be used to invite or notify your co-workers about ongoing events (time, location, and agenda).
  • Portfolio. The feature allows you to assign, plan and track tasks within your projects.
  • Lockdown lets you set personalized privacy settings for any message, task, project, milestone, or event.

Teamwork Projects has a smart design and brings all core businesses functionalities at your fingertips. Additionally, the software can be integrated with such applications as FreshBooks, Dropbox, Zendesk, Google Drive, Box, Xero, and more. Actually, it's almost flawless fully-featured project management software, and the only trouble you might have is discovering everything that Teamwork Projects has in store. The learning curve with basic videos is a little steep but, luckily, the customer service is very responsive. The Teamwork Projects support team can get you through the initial setup and help customize the software for your unique business organization needs.

Review of Teamwork Project Management Software

Useful Addition

Apart from the main project management service, Teamwork Projects offers you two additional products - Teamwork Desk and Teamwork Chat. Both these add-ons seamlessly integrate with the original Teamwork Projects software.

Teamwork Desk empowers you to manage all your tickets and assign them to the right people. It's also good for handling customer emails in a shared collaborative space. It's a support hub for inbound communication, allowing your team to work 24/7 (measure traffic channels, control productivity, and customer happiness).

Teamwork Chat can take your team collaboration to the whole new level. It's a great platform for instant communication. You can attach files or search conversations through this software. Simply put, Teamwork Chat can help you turn your decisions into tasks even without leaving the chat environment.

The best part is that you can access Teamwork Project, Teamwork Desk, and Teamwork chart from anywhere, as the software is good for Windows or Mac with dedicated iOS and Android project management apps. A web version is also available.

Teamwork Project Management Software in the use

Pricing

As far as the pricing is concerned, Teamwork Projects has four different plans for any need and budget. As first, you can get a 30-day trial on any of the plans to try them all.

  • Free Forever Plan is free! It includes 2 projects, and 100 MB space.
  • Pro Plan costs $9 per month and offers 300 projects and 100 GB storage.
  • Premium Plan is $15 per month. 600 projects and 250 GB storage are available.
  • Enterprise Plan is the exclusive option with unlimited projects and storage. It should be сontacted for pricing and terms.

To wrap things up, the prices are very reasonable, especially for such a robust software that offers far more than other project programming management tools out there.

Detailed review of Teamwork Project Management Software

 

Wrike Project Management

Award-winning Software

Wrike is an award-winning project management software that was designed for teams of all sizes. It's the winner of FinancesOnline Best Project Management Software Award for 2018 not without a reason. It's a strong tool that can improve the efficiency of work in organizations with distributed, remote, and virtual teams. The flexibility provided by the software allows both big enterprises and SMB to easily collaborate and get things done.

With just a few clicks of the mouse, Wrike can help you assign tasks, schedule them, prioritize, discuss, and keep track of progress. And the best part is that the software is good not only for project management but for marketing, product management, business operations, creative projects, and more. In other words, it can bring transparency into the work, thus, reducing miscommunication and mistakes in different business areas.

While it's a bit on the expensive side, Wrike looks contemporary, fresh, and clean. It's very straightforward to install and requires just a little training to use. It includes Gantt chart, calendar, custom dashboard, real-time updates, etc. Offering the ability to structure everything via folders, projects, and tasks, it's incredibly customizable and simple to use. For greater convenience, it's available for Android and iOS tablets and smartphones.

Review of Wrike Project Management Software

Everything in One Place

This cloud-based project management software scales across teams in any business. It offers some unique functions rarely seen in similar management tools, and the Wrike's document editor is one of them. The document editor takes away the hassle of uploading and downloading files or going to third-party sources like Dropbox or Google Docs. Now, all your team can edit a document right within the software and see changes in real time. However, that doesn't mean that Wrike isn't compatible with other tools. It perfectly integrates with SalesForce, Dropbox, Slack, and Adobe Creative Cloud.

The other nifty features include:

Folders. Thanks to Wrike's drag/drop Folder/Project functionality, you will be able to set up and nest different projects inside folders to create a customizable working hierarchy. The software lets you organize folders by client, team member, project, function... just however you want it. Folders can also have subfolders.

Dashboards. You can create dashboards to lay out projects and tasks. The service offers the possibility to add people to your projects, task, or folders.

Gantt chart. This needs no presentation. It can help you communicate for completing projects that are complex and require collaborate decisions.

Tasks. You are free not only to develop unlimited tasks with deadlines but assign them to different people.

Wrike Project Management Software in the use

Pricing

The pricing plans here are based on the functionality you need and the number of users. Like many other project management tools, Wrike offers a trial period. Yet, only 15 days may be not enough for new users to familiarize with the software. After those 15 days, you can subscribe for:

Free plan. It’s free for up to 5 users, which would probably be enough for small teams that are just starting out.

Professional plan is for 5 – 15 users. It costs $9.80 for a user per month.

Business is for 5 – 100 users: $24.80 for a user per month.

Also, the company offers exclusive plans for Marketers and Enterprises. It's a very flexible and agile project management software for teams of all sizes.

Detailed review of Wrike Project Management Software

 

RingCentral Project Management

For International Teams

When it comes to global enterprise communications, RingCentral is one of the leaders in the Voice-over-IP (VoIP) space. It's a secure cloud phone platform for voice, fax, text, and online meetings. In other words, it has everything international companies might need for connecting their global business. 

RingCentral gives international teams an excellent opportunity to break out of their inboxes and build stronger connection thanks to real-time messaging, audio conferencing, video calling, file sharing, and more. It’s that simple— everything is done through the Internet connection. Just plug IP desk phones (and computers) into your internet connection and install the proprietary RingCentral app on your employees’ smartphones. Moving your phone system to the cloud is really straightforward - setup is fast, and the responsive RingCentral implementation team will guarantee a smooth transition for all your remote workers or office locations. RingCentral has a generous infrastructure in the US, Europe, and Asia with full service in 42 countries. The inbound virtual numbers are available in 119 countries.

RingCentral is a very feature-rich VoIP phone system. You can manage your entire phone system through the cloud. Namely, you get complete control over your business with checkboxes, dropdown menus, and fill-in text fields. You can easily add/change users, assign phones, and manage extensions almost from anywhere in the world. The best part is that the company doesn't stand still and is regularly adding new features. The artificial intelligence (AI) capabilities are amongst them.

Review of RingCentral Project Management Software

Brings People Closer

The service gives you a choice to use your own phones with RingCentral mobile app or get RingCentral conference phones and headsets. The RingCentral mobile app fully integrates the mobile devices of your employees into the company's phone system. Using the app, employees will be able to make business calls, check voicemail, send/receive faxes and text messages, as well as have access to the company directory. But the most appealing thing is that you will be able to set up voice conferences and online meetings. The webinar capabilities along with RingCentral Meetings™ can bring co-workers closer and build quality relationships. As a result of such collaboration from anywhere across the globe, your team can become more productive, friendly, and efficient.

RingCentral Project Management Software in the use

Pricing

RingCentral Office® plans begin at $19.99 month/per user for the lowest tier, the Essentials plan. It's good for small to midsize businesses. The Essentials plan gives you unlimited phone calling, 4 people per meeting, 100 toll-free minutes, and some other basic features.

At $24.99 month/per user for the Standard plan, you already get added 1,000 toll-free minutes and a potentially critical feature - multilevel auto attendant.

The Premium plan with $34.99 monthly fee offers 2,500 toll-free minutes, 100 people per meeting, inbound caller ID name, call recording, and SSO to your existing company authentication directory.

The Ultimate plan will cost you $49.99 per user, but this jump in price is easily justified due to all the additional features you’re getting. It boasts an increased video/audio meeting bandwidth up to 200 people and 10,000 toll-free minutes. Like the Premium plan, it has integration with Salesforce.com, ZenDesk, and Desk.com.

Bonus: If you choose to pay annually rather than monthly, you can save up to 33%.

Detailed review of RingCentral Project Management Software

 

Paymo Project Management

Super Easy

When thinking about the best project management tools for developing teams, Paymo is the first one that jumps to our mind. It's a dead simple project management system for freelancers and small businesses. It's very easy to learn, manage, and use. Still, it enables users to effectively create projects, divide them into tasks as well as list those tasks and assign them to the right people.

Right off the bat, the setup process links users to 8 "How-To" videos to get them running quickly. Additionally, Paymo offers a detailed "Knowledge Base" for more advanced features. The core components of this cloud-based project management solution include task management, time tracking, invoicing, planning, scheduling, collaboration and such. In other words, Paymo enables you to track the entire lifetime of your projects with no need to pay for several apps. You can organize tasks into task lists and then easily reorder them with drag and drop. The interface is very intuitive and straightforward to understand (though you can also switch to an advanced tasks view with expended filtering capabilities).

For extra convenience, you can install Paymo widgets and track the work time using a desktop app (for Windows, Mac OS X, and Linux). Also, you can download Paymo mobile app that automatically synchronizes with your online account. Though it doesn't offer the same functionality as online tools, it lets you create new projects and tasks.

Review of Paymo Project Management Software

Main Features

Paymo project management platform bundles some advanced features for team collaboration, timesheet management, and project accounting within a single suite. Yet, a key feature here is the visual Kanban Board. It allows you to visualize the progress to move tasks through sequential and logical steps. Every your employee will be able to see the work progress and track projects' idle time.

Resource Scheduling is another tool within the Paymo suite that can help you visually manage your work. It facilitates scheduling bookings, assigning tasks, and checking what your employees are now working on.

Gantt Chart. This one needs no presentation. As a project manager, you'll get a fantastic opportunity to see what should be done, by whom, and when.

Web Timer lets you calculate time spent on projects in your browser.

Paymo Project Management Software in the use

Pricing

The Paymo pricing system is quite fair, scalable, and very flexible. It offers tailored plans for your needs which can be upgraded at any time.

Free plan is great for freelancers. It features basic features for complete project management and time tracking but has a limit of 1 user and 1 GB only.

Small Office plan is for growing small and medium businesses. It's available for $9.56 user/month with added features like advanced task management, real-time task comments, API, dashboard, file sharing, and 50 GB of storage.

Business plan costs $15.16 user/month. The extras here include Gantt charts, resource scheduling, online remote assistance, and unlimited storage. It's best for large teams.

Like many other similar services, Paymo offers free 15-day trial which gives you access to the Business plan so that you have an opportunity to test all the features with no restrictions. But unlike others, Paymo doesn’t try to snare you in by charging money after the trial period runs out. Only after the trial expires, you can give your credit card information to start a monthly subscription.
Detailed review of Paymo Project Management Software

 

FunctionFox Project Management

All-round Service

FunctionFox is another easy-to-use platform for creative teams. It's a simple solution that can take away the guesswork and hassle with time sheets to bring your management experience to a new level. With a built-in time clock function and a stopwatch (tracks both billable and non-billable hours), FunctionFox is both a project manager and a time tracker. Task and expense tracking features can assist you with employee scheduling and time tracking of different tasks. Naturally, you can also set payment rates for tasks.

As for timelines and milestones, employers will be able to access their personal calendars as well as a group calendar to always be aware of approaching deadlines. And to keep track of the ongoing projects, you'll get reports that can be broken down by specific tasks, productivity, estimates, personnel, expenses, rankings, etc.

One of the main highlights of FunctionFox is that the platform allows managers to look back at a project’s history. This very feature can help you review the steps of your team and make some adjustments to improve their work in the future. Among other benefits, we can emphasize an unlimited number of clients, personnel and projects for any subscription plan and the ability to assign tasks to individual employees. Also, FunctionFox can track project costs, expenses, estimates, quotes, and budgets. FunctionFox cares about your team and cares about your money.

Review of FunctionFox Project Management Software

Excellent Support

The other strength of FunctionFox service is the excellent customer support team. FunctionFox folks can provide you with personalized email and phone support as long as you need it, no matter what subscription plan you choose. The responsive team can help you with account setup and any future concerns you might face. If you call or email FunctionFox during office hours, the operator will get back to you immediately. But if you turn to FunctionFox after working hours, your problem will be tackled first thing in the morning. FunctionFox can really help you make the transition from your previous processes as smooth as possible.

FunctionFox Project Management Software in the use

Pricing

The software is sub-divided into three options to choose from

FunctionFox Classic will cost $5 month per user ($35/m for the 1st user). It includes a timesheet with stopwatch timer, email reminders and alerts, project estimating and budget tracking, reporting on clients, projects, personnel, and more.

FunctionFox Premier is a more advanced project management tool that will cost each user $10 per month ($50/m for the 1st user). Besides basic functions, it offers action assignment and resource allocation, project calendar, and scheduling, To-Do List with a stopwatch timer, timelines and project milestones.

FunctionFox In-House is the most sophisticated option. It is $15 a month per user ($100/m for the 1st user). It gives access to project request forms, powerful custom fields, and Flink. Flink is the cloud-based file exchanger that allows for uploading and sharing documents with colleagues and clients. It helps proceed projects quickly and efficiently.

Detailed review of FunctionFox Project Management Software

 

What Is Project Management Software?

Project management software is an online system that bundles everything you might need for working and collaborating on projects. It lets you capture the time spent on each project to know if you're actually earning income and whether you need to take crucial decisions on the road. Project management services can also solve such problem as slipped deadlines by automatically rescheduling tasks.

In other words, management apps help unaligned and unfocused teams prevent costly delays. They give you the flexibility you need to manage multiple projects or tasks at once as well as give you access to all relevant up-to-date information. To make things even better, management services examine each task separately and then generate all sorts of reports. So, if you want to always deliver projects on time and within the budget, you're in the right place.

Online project management software can become a productivity lifesaver for both small and large businesses. It will simplify your workflow and let you know that your To-Do List is always up-to-date. We've tested the best project management software tools that have loads of different features. In this extensive review, you're likely to find the perfect one for your team, which will offer you everything you need to get going.

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Publish Date: 2019-02-01 13:40:06