What is a Business Card Scanner
Nowadays, the vast majority of business people use business cards that contain all important information about their contacts. In the course of time, the number of business cards has grown enormously, and it's become uneasy chore to find the needed one among them all. For this reason, the market has been introduced to a recent invention - a business card scanner. Now, instead of collecting business cards from all your business partners, you can store their contact information in a business card scanner and access it whenever the need arises. Unlike regular scanners, business card scanners are smaller in size, they easily fit in a pocket and they are just perfect for people on the go. Besides, all stored information can be further transferred to any other gadget for editing and sorting.
You may also get interested in a printing device for scanning full-sized documents. If so, make sure to take a look at our other reviews on Flatbed Scanners and Document Scanners.
What Features to Compare
Choosing a business card scanner, pay attention to the scanning capabilities of each device. If you want to spare your time, check whether a gadget supports duplex scanning, which means the device can scan both sides of a card at a time. The optical resolution is also of the utmost importance since the quality of a scanned image depends on it. The color scanning support is also worth your attention as it preserves the original look of the data on a business card. The most up-to-date scanners have the optical recognition of text and symbols and the auto-complete function. It means that having installed the appropriate application, you just insert a business card and it will be automatically scanned and recognized whereas all contact details will be copied to the appropriate fields in the app. There is another useful feature - recognition of foreign languages. It means the device is capable of scanning business cards and quickly translating the text into the preset language.
Data Processing Features
The next issue you need to pay attention to is the data processing features. The way the scanned card will look and its format depend directly on these features. It is important to consider which programs can be used for transferring the details from a card to a digital database. Most scanners are compatible with Microsoft apps: Outlook Express and Excel, which allow saving the data in a certain format and sending them to other devices. Moreover, the compatibility with CRM systems will be an important advantage because you will be able to store all the important data in a cloud storage and have easy access to it for a better customer relationship management. There is a variety of other programs that can cope with the same tasks, so you can choose the most convenient one for you. Some scanners can save business cards in JPEG or PDF format, so you will be able to easily find the file with the information you need.
Convenience and Compatibility
If you've decided to use a business card scanner, you should check whether it is easy and convenient in use and whether it is compatible with your other digital devices. Pay attention to the dimensions and weight of the scanner, particularly if you are going to carry it often with you. If you choose a portable gadget, you will be able to use it during important meetings and negotiations. There also exist some models designed for desktop use. Consider scanner compatibility with OS, for you will need to install a contact processing program to work in. Pay attention how the device is connected to a PC or laptop. The most common connection type is USB port but some models also support wireless technologies, such as Wi-Fi. If you'd like, you can get a business card scanner with built-in memory from where you'd be able to transfer all saved data to any digital device later on.
The Neat Company 2005410
Scans Everything You Need for Business
If you want a quality product, we recommend you to have a look at the Neat Company NeatDesk 2005410. This business card scanner is a high-speed desktop device which requires the connection to a computer and to a power outlet. It also requires Internet connection and a supporting browser. The gadget has a unique paper tray which can scan documents, files, and business cards of various sizes. The capacity of the paper tray allows scanning 15 business cards, 15 receipts, and 15 letter-size documents (A4) in one batch. This is pretty handy since you'd be able to save your time greatly. If you are going to scan standard documents, you can use the scanner without a paper tray and, in this case, you will be able to scan a 50-page document. The entire scanning process is automatic as the scanner is equipped with a document feeder. Basically, the only thing you need to do is push the start button and the scanner will do the rest for you. This is, undoubtedly, very convenient!
The Neat Company offers their clients all the necessary software to help organize scanned documents. Using this software, you'll always have access to the recent version of scanned images and be able to share it with other people on the Web, regardless of your current location. All the documents you scan can be synchronized between your devices. The Neat application detects scanned data and transforms it into digital text files so you can edit them later when you've got time or need. It also recognized the type of the item and reads information in the scanned cards, giving you an option to quickly search for it without hand typing in more details. One of the key virtues the Neat Company is well known around the world is its faithful commitment to safety and protection of other people’s data. With 256-bit encryption technology employed, none should doubt security of data transfer and exchange. However, the software is available for free use only during the first 30 days, afterward, you’d need to get a paid subscription. However, the price isn’t that stiff and most average users can afford it. Besides, the software is covered with 1-year license.
In our opinion, the Neat desktop scanner would suit the majority of people who need to manage the leads and build a database of their contacts on a regular basis. Besides neat storage of contact data and details from business cards, this business card scanner can scan other documents, including receipts. Surely, it's the best pick for all those who look for a comfortable way of working with information.
More Products to Consider
For on-the-go professionals who often need to scan receipts and business cards out of the office, our advice is a NeatReciept Mobile Document Scanner, it will become a great companion on business trips.
PenPower WorldCard Pro
Be sure, you'll enjoy using the ProPower WorldCard Pro Business scanner. It will help you scan all your important business cards very fast. All the details are going to be organized neatly and easily accessible from anywhere in the world. Due to the new technologies, all saved information is digitized for maximum user’s comfort. During our comprehensive review, we could not slur a high speed at which PenPower can make a scan. You can take our word or try for yourself, but it won’t spare you more time than a second! On top of basic functions and incredible scanning speed, this scanner can read in 25 foreign languages and instantly translate the data so that you could interact with your foreign partners with ease. PenPower’s name stands for the reason. Its compact dimensions make it the right fit to use on the go. Use PenPower Scanner during business trips, negotiations, conferences and anytime you need to make a contact.
With the help of this device, you will never lose any information even if you decide to upgrade your computer or iMac. The contact details from your scanned business cards will be securely stored. You have an opportunity to save the data in Cloud as well as to sync or back up your contacts in Gmail. Just click the 'Sync' button and save all information or images on Gmail web service. You can view and manage your contacts in Windows, Mac, or Gmail. This business card scanner is compatible with all popular data processing applications. Thus, converting information from cards into a digital format is effortless and fast.
In all, this device captures the data on business cards and digitizes it really quickly. Most businessmen who’ve got no time to learn navigation will surely estimate a clear and straightforward interface, using which finding a contact from the list is going to be quick and simple. Searching people in social networks (Facebook, Twitter or Linkedin) is also possible.
More Products to Consider
If you want to store your information in one place with quick access to view and manage the data, we recommend you to install Smead File Folder.
Your Comfort is Top Priority
Today there is no need to keep piles of business cards in your desk to find the necessary contact details of your clients or business partners. More and more business people appreciate the advantage of storing data in a digital format. The perfect device - business card scanner - can do this! The gadget will digitize your business cards within seconds! One of the quality products of this kind is the DYMO CardScan v9 Executive business card scanner which can scan a black-and-white image in just 1.5 sec whereas a color image can be scanned within 3 seconds. As you can see, making digital copies of your business cards will take very little time and the scanner can scan two-sided (duplex) documents. If a business card contains some details on both sides, the scanner scans both sides at a time, saving you a lot of time. After a card is scanned, it is stored on your digital device, giving you various options on how to manage the information.
Now Easier Than Ever
The software supplied with this scanner gives you an opportunity to save, sort, manage, and edit the contact information in a very convenient way, making a subsequent search of information simple and fast. There is a very useful option to import the data directly to Microsoft Outlook Express. This digital format is compatible with the following applications: Palm, Windows Mobile, Act, Lotus Notes or even Mac address books. The business card scanner is also compatible with CRM programs which allow storing the information in a cloud storage. You can have access to such cloud from any place in the world. Support of .csv and .vcf formats is also of practical application since it allows synchronizing the information with the contact list in your mobile phone (or another gadget).
DYMO CardScan Business Card Scanner would become handy for use in any office. It doesn’t require any special skills or knowledge and takes only a few seconds to make a scan. All you need is to connect it, install the software and start scanning. Since the scanner can recognize up to 7 foreign languages, you can make contacts with your foreign partners and store their details in a digital format.
More Products to Consider
For people who are always on the go, we strongly recommend purchasing the Platronics CS540 wireless headset.
TaoTronics Handheld Mobile
Unmatched Image Quality
Sometimes it is very useful to have a portable scanner that is always at hand and that you can use anytime you need to scan a document and save some important information (i.e. convert it into a digital format). This business card scanner is only 13" in length so it can be easily carried in a bag. We have checked the main technical features of this device and were pretty much impressed with its high resolution (which means a better image quality, of course) - up to 1050 dpi! This is perfect for those who are going to scan not only business cards or receipts but different photos and magazines as well. All the data is saved to a built-in memory card but you can also connect your scanner to a computer or laptop and send scanned images via the Internet.
This business card scanner would suit not only businessmen who visit exhibitions and various meetings but regular users as well, including students, teachers and lecturers. It’s not only business card information that you can store in it, but any other data you need to send to PC for further processing.
What if There is No Scanner at Hand?
What if there’s urgent need to save some information and you’ve got no scanner at hand? Well, for this purpose you can use your smartphone or tablet provided that it’s got a relevant app installed. There is a wide array of applications to scan and save details from business cards. Of course, they won’t be able to replace a business card scanner completely but they’d surely turn out helpful when the need be. CamCard is considered the best application for fast and comfortable capturing of contact details and their further synchronization with your contact list or cloud. You can download it for IOS as well as for Android.
Business Card Reader Scan by ABBYY is also rather a good application. It can recognize numbers, addresses, and fill them in correctly. It provides a full synchronization with the contact list of your mobile phone and the app has a user-friendly interface. You can download it for IOS, for Android.
Busines Card Reader Pro by Shape GmbH comes last on our list. It recognizes a significant number of languages and can import the data to Salesforce, Evernote, and integrate the data into CRM systems. You can download it for IOS.
More Products to Consider
We strongly recommend purchasing a 32GB flash memory card for storing a large number of images in your scanner.
MSRM iScan Wand Portable
Incredibly Convenient Device
All professionals have a common opinion that a business card scanner must be portable and convenient. The MSRM iScan Wand Portable Document & Image Scanner offers a true convenience as the dimensions are so small that you can easily put it in your bag or case. This travel-friendly scanner is almost 11" in length so you can carry it along with a laptop and other documents in your bag. The unit is around 2" deep and high and the shape is very comfortable, which makes it easy to hold in one hand. It has a user-friendly interface which makes scanning incredibly comfortable. The start button is right in the middle of the gadget so you'll always be able to reach for it. In our opinion, two more buttons are also very useful and important. So, you can adjust image resolution and select the format of the final file.
Fast Data Transfer
This business card scanner is a completely independent device. It has a built-in battery so it can run for a long time and you can use it anywhere you are. In case you purchase this gadget, you will get two batteries and a 4GB memory card. When using the scanner, all images are saved to your memory card, and their maximum number depends on the capacity of the memory card. It is very easy to send the scanned data to your computer or laptop. The USB cable is included in the shipping package. As you know, all modern digital devices use a USB interface, so sending the data to another device is really simple. Of course, you can edit all scanned documents in other programs for your convenience. The device supports the optical recognition of symbols, so it will be extremely easy to edit the documents. Then, you can save images and share them with your partners and colleagues.
We are sure that the MSRM iScan will find its admirers not only among business professionals. This business card scanner helps scan and store the important information, documents, pages of interesting magazines, and so on in a digital format. Everyone can use it for his or her own purposes. You will definitely enjoy it!
More Products to Consider
We recommend you to purchase a perfect Expandable Portable Accordion File Document for storing and carrying a variety of documents and files.
2. 10 Best Business Card Scanners, Wiki.ezvid.com.
3. How to Scan and Manage Your Business Cards, MakeUseOf.
4. Andrew Aarons How to Scan a Business Card and Add it to Outlook, Chron.
5. How to Scan Business Cards into Your iPhone's Contact List, How-To Geek.
6. Tony Hoffman The Best Scanners for Macs, PCMag. June 22, 2016.
7. Chad Brooks The Best Business Card Scanners, BUSINESS NEWS DAILY. June 17, 2014.
8. Tony Hoffman The Best Scanners of 2016, PCMag. June 22, 2016.